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R_keeper: restaurant process automation system

r_keeper is a reliable software for catering businesses working all over the world for more than 20 years. This system is popular between restaurants, bars and cafes due to its high quality, flexibility, and easy-to-use interface. It is much more than a cash register. r_keeper helps users manage their catering facility more efficiently and less time consuming, collect and transfer various kinds of useful information, allows to follow and control catering activities, reduce costs and save time. It has lots of configuration possibilities allowing it to adapt to any kind of catering facility, r_keeper provides restaurant owners with important reports and statistics so they can reach their business goals faster and easier.

Benefits of r_keeper:

1. Saving time

  • The system works fast and simple, so the staff spend less time on transferring the information and accepting the payments. Order information is sent to the kitchen printer, so waiters don’t need to physically get there to let the the cooks know of the order. Even special requests, such as to change the ingredients or bring a certain dish later can be registered electronically and sent to the kitchen or bar.
  • Work is fast even at full capacity – all the cash registers can be connected to a network that is managed from a single simple configuration computer with zero delay.
  • Changing the menu is easy and fast, because the information does not need to be exported-imported. The manager can just change and save the menu and the new information will appear in all the computers in real time.

2. Reliable information collection and fast transfer

  • Sales, purchases and costs are registered and easily exported to any accounting software.
  • Statistical reports can be printed in real time from any register, including the report of refused dishes, discounts given, barman or waiter turnover, turnover for each register, floor, room, etc.
  • System collects and saves data about the employees, so finance specialist can easily use them, for example, to calculate the salaries.

3. Easy and intuitive usage and adaptability

  • The system supports tablets with the specially adapted r_keeper software. They fit in one hand, so the waiters can accept the orders and send them to the kitchen directly at the table.
  • Easy-to-use and quick-to-learn user interface.
  • All the cash registers can be grouped by floor or room and have a separate menu.
  • Future menu can be created in advance without interfering with the current menu. It will automatically change on the selected date and time.
  • The system can be connected to the scales so the weight and the price are shown when selecting the dish.
  • Internal company (company group) credit/debit system.
  • Option for registering employee meals.
  • Automatically or manually given discounts during certain time periods or for different dish categories.
  • r_keeper supports payments in different currencies.
  • Slip-printing function that allows to create a template for bill printing where it is also possible to add information about discounts, events, offers and so on.
  • “Tree” stucture menu – easy to create and edit.
  • Possibility to have multilingual kitchen orders, bills or system interface in case of international staff or guests.

4. Supervision and control

  • Fast and reliable control of remaining products.
  • Staff control – statistical and direct control methods recognized all over the world.

5. System reliability

  • Many unexpected situations are already anticipated in r_keeper, so is easy to make changes and adapt to such situations as a waiter getting sick, guests changing tables or even rooms, refusals of dishes and so on.
  • Software can’t break down on its own.
  • UCS Baltic offers convenient and free system updates for clients that have a service contract with us, so r_keepr users are always keeping up with the new technologies.

r_keeper is not only flexible, but also universal, so it can be used in a luxury restaurant as well as in a fast food chain that requires quick service. r_keeper is also suitable for bars, cafes, night clubs, picerias, bowling or billiard clubs.



r_keeper_7 – innovative, reliable and convenient product that was created using long-time experience of developing earlier r_keeper versions and adding even more useful functions and options. The new system has a more user-friendly interface than the earlier versions, is easier to understand and adapt according to the needs of the catering facility. The system can be configured by the user himself.

r_keeper_7 not only helps restaurant owners to control the tasks and supervise their execution, but also facilitates the employees. Automation of all processes helps to control and analyze the work. With r_keeper_7 restaurant owner can be sure that his facility is operating smoothly and promptly.

The main traits of r_keeper_7:

  • Versatility – system is easy to adapt or add various modules or install necessary functions. It is working perfectly well with Windows OS.
  • Innovativity – systems is constantly updated and is keeping up withthe trends.
  • Flexibility – user himself can modify and configure the user interface and certain settings.
  • Safety – all data is encrypted and secured.

r_keeper_7 vs. r_keeper_6

The new r_keeper_7 is an improved and more adaptable product compared with the older version – r_keeper_6. Here are some advantages of the new version versus the older:

Unlimiter employee types and rights in the system.
r_keeper_6 has four possible employee types: cashier, barman, manager and waiter. r_keeper_ 7, on the other hand, allows user to create custom employee types, such as trainee, temporary worker and so on. Each of the employee types can have a separate list of tasks and rights, for example, a trainee is not allowed to sell an expensive wine or serve a VIP table.

Confidentiality and data security.
Every company wants its data secured. To ensure the highest level of data security UCS has created a database that encrypts the information in a unique format, recognized only by a certain program and its users.

More simple and convenient user interface.
Entering, editing and managing the order has never been more simple and quick – users need to press less buttons to perform an action, moreover, system suggests the following actions which reduces typing and search time. Now waiters can quickly and easily divide the bill and accept payment from each guest at the table separately. Also, several waiters can work together when serving a big table with a lot of guests. r_keeper_7 immediately shows which waiter entered which information, while with r_keeper_6 it is more complicated and time consuming.
Before, when using a discount card from another organization a specialist had to be called to approve it. The new system version allows workers to approve the discount without extra effort.
For even more convenience, r_keeper_7 user interface can be modified by the user himself according to his needs and also can be multilingual, allowing foreign employees use the system without any problem.

UCS Baltic offers not only the software, but also all the necessary equipment and technical service. Long term experience, reliability, functionality, fulfilling your needs and helping you succeed and grow – all in one place!

Contact us to learn more about the functionality of r_keeper!

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